Multi-driver route optimization (VRP) – Quick Start guide

Steps

1. Job Fields Setup

   Navigate to Settings> Jobs> Fields to enable these fields:
   
   1. Run No.*
   2. Job Sequence*
   3. ETA Time*
   4. Time Window From
   5. Time Window To
   6. Priority
   *Mandatory fields for route planning

2. Depot Creation

   1. Navigate to the Routes page
   2. Click Add depot in either of the tabs
   3. Input required fields and click ‘Create depot‘
      

3. Vehicle Settings

   Vehicle Mode

   For each vehicle, you can define their mode by navigating to Vehicles> Vehicle details> Vehicle mode (select dropdown) When planning routes for multiple vehicles, only vehicles of the same mode can be selected in a single plan. By default, all vehicle modes will be tagged as Car.

   Define your driver’s start and end depots

   Each driver/vehicle can be tagged with a start and end depot. By configuring this, our route planning logic will be able to consider the start and end point of your route by using your vehicle’s start and end depot To configure this, navigate to In Vehicles> Vehicle details > select start and end depots

   Set working hours for your drivers

   You can set driver’s working hours to ensure that jobs are only assigned to a driver during their available time slots. To configure this, navigate to Vehicles> Vehicle details > input driver’s working hours

Route Planning

1. Upload your jobs into the systems.

To best optimize your routes, we recommend populating these fields so that our algorithm can consider your preferences:

1. Latitude
2. Longitude
3. Time Window From
4. Time Window To
5. Service Time
6. Priority

To create routes for multiple drivers, navigate to the jobs table and follow these steps:

1. Select your desired jobs
2. Click the Actions button and select Plan multiple routes
3. Fill up your route preferences in the route creation to best optimize route results
4. Click Proceed to optimize routes

Mandatory fields for planning a route

1. Select vehicles for your route – After choosing the type of vehicle, you can select your desired vehicle/drivers from the list.
2. Name your route group – This helps you to easily identify multiple routes in a given group. (E.g If you name your route group AM, your routes will appear as AM_01, AM_02)
3. Define your Start depot and end depot – You may use each vehicle’s depots or manually choose from existing created depots. (Note: End depots are optional)
4. Set your Route Time window –You may use each vehicle’s working hours or set your a custom start time and end time

Recommended route configurations to best optimize your route generated

Service time	By defining this field, your job’s ETA and route duration will be more accurate as it accounts for the time spent at a location (e.g. Load or unload goods)
Avoid tolls	By switching on this option, we will exclude your route from tolls road to avoid toll charges.
Route start number	Your routes will be named starting from the route start number you have chosen. This can be useful if you have multiple plans for a single route group. (e.g.If your route start number is ‘3’ and your route group name is ‘AM’ your routes will be named AM_03, AM_04….)

Once done, click Proceed to optimize routes

Preview and edit your routes

To view your route results, you can navigate to either of these 2 pages.

1. Route table (multiple routes) – On this page, you can see a consolidated view of all your routes and their respective statues.
   Routes generated are represented as individuals rows in this table.
   
2. Route overview – On this page, you can see an overview of the routes visualized on a map.
   

You can access individual routes through: 1. Job panel 2. Drop down
Before sending jobs to your drivers, you may want to modify your routes for a more suitable sequence or ETA. Follow these steps to modify your route:

1. Click Edit route to edit generated route by dragging to rearrange sequence to your preference.
2. If satisfied with new sequence, click Save route changes
   

If you have edited job or vehicle details, you can click ‘Re-optimize’ to replan with the updated details.

Send confirmed routes to drivers

To send your routes to drivers, you can do so via either of these 2 entry points:

1. Route table (multiple routes)
   In the Mulitple routes tab, click the ‘Send to driver’ button. You can also mass select routes and use the Action button.
   
2. Individual Route page
   At the bottom of the job panel, click ‘Send route to driver’ Once jobs are sent to drivers, the ETA and job sequence will be populated in the jobs table.
   

Handling unplanned jobs

Jobs that cannot be planned into a route will appear as unplanned jobs in the route tableWe recommend that you re-plan these jobs in another round, or remove these jobs from the route table

1. Route table (multiple routes)
   To delete unplanned jobs, select the unplanned jobs & click the bin icon
   
2. Unplanned Route page
   Click the 3 dot icon > ‘Delete route’
   

How to grant permission to sub-users

By default, only owners have access to routing. Note: Only when manager role is chosen, the options to enable Manage route and Manage depots will appear

1. Click Users in the side navigation bar
   
2. Navigate to the User Tab and click ‘Add user’
   
3. Fill up your sub-user’s details.